Creating And Using Approvals In Flow

With the use of Microsoft Flow, you can now fully manage your list of approved processes or even documents across a series of available services. These include, WordPress, Zendesk, SharePoint, Salesforce, Dynamics 365 and even OneDrive. Read on as we dive in to using approvals in flow.

In order to create your approval workflow, you’ll simply need to add the approvals, start the process and approve the action of flow. After you’ve done this, you can then go on to approve and manage both processes and documents like we’ve mentioned before. Additionally, your approvers can quickly give a response to requests straight from their inbox or even the MS Flow App in addition to directly from the site.

The following is an illustration of the steps that are performed by a flow:

  • Someone goes on to create a request in their SharePoint online list.
  • They add the request to the relevant approval center and then forward an email for it to be approved.
  • The approver then responds with their decision.
  • The SharePoint list is then updated with comments based on the approver’s decision.

Additionally, the user will need the following pre-requisites in order to complete the walkthrough:

  • Requires Office 365 Outlook along with user accounts.
  • Relevant SharePoint list.
  • Microsoft Flow

However, other services such as Gmail, Salesforce and even Zendesk can be used in place of SharePoint or Office 365. Flows can also be created from a completely blank template. This is achieved with the following steps:

  • You will need to firstly need to login to Microsoft Flow.
  • Then you’ll need to select the My Flows tab.
  • Next you’ll need to click on Create from blank.

And if you’re interested in adding a trigger, you’ll need to follow the steps below:

  • In the search box, type in SharePoint.
  • Next you’ll need to select the option “SharePoint-When an item is created trigger”.
  • Then you’ll need to select the SharePoint List name and the Site Address used by your flow to monitor newly added items.

Adding A Profile Action
The following steps can be used to add in a new profile section:

  • You’ll need to select New step followed by Add an action.
  • Then you’ll need to enter the profile into the “choose an action search box”.
  • You can now select the “Office 365 Users-get my profile action”
  • At this point you’ll need to input your flow name and also select create in order to save what you’ve done.

Adding Your Approval Action
If you’re interested in adding your desired approval action, you’ll need to do the following:

  • Firstly, you’ll need to select new step followed by the add action tab.
  • Then you’ll need to type approval in the action box.
  • Next you’ll be able to select “approval – Start an approval action”.
  • After you gotten to this point, you’ll be able to configure the approval card to suite your needs.

As we conclude, we’ve just looked at using approvals in flow. We have also taken you through the flow process. And we have also given you the relevant steps in order for you to add a trigger, a profile action and even your desired approval action!

Getting Started with Microsoft Whiteboard

Microsoft Whiteboard is a digital canvas that is a part of the Microsoft Tool Set. It offers all of the features that a standard whiteboard can provide, but it has plenty of other perks as well. If you’re just getting started with Microsoft Whiteboard, there are a few things you should know.

Whiteboard Is Designed For The Surface Hub

If you own a Surface Hub, then you’ll be able to enjoy all of the functionality of Microsoft Whiteboard. It can be used on the latest Surface Hub or older models. As long as you have access to Surface, you’ll have access to this app as well.  Whiteboard can also be used on PC’s that are running Windows 10 and above.

Installing The App Is Easy

Are you worried about what you’ll have to do when you install the app? If you have some concerns about the installation process, you should know that you’ll be given clear and easy-to-follow steps when you’re getting the app set up. You’ll have the app fully installed and ready to use before you know it.

This App Can Be Extremely Useful In An Office Environment

There’s a good chance that your office is interested in getting started with Microsoft Whiteboard. Having access to an app like this can be a productivity booster in meetings. You’ll be able to take notes and jot down ideas. Whiteboard is connected to Microsoft Bing, which means you’ll be able to search and find the things that you need later on.

While you can absolutely use this app at home, a lot of businesses are starting to rely on it. Why use an ordinary whiteboard when you can use a free-form digital canvas like this instead?

Whiteboard Allows For Collaboration Between Multiple Devices

Not everyone has to be in the same place when you’re using Whiteboard. Multiple devices running the Whiteboard apps can connect and collaborate, which will allow you to work with someone that’s in an entirely different location.

If you’re working on a project remotely, this tool can really come in handy. Several different people can view and edit this digital canvas at the same time, regardless of their location.

If you’re interested in getting started with Microsoft Whiteboard, why not give it a try today? It isn’t difficult to get everything set up. Once you have the app installed, you’ll find yourself using it over and over again. It’s a fantastic tool, and you owe it to yourself to check it out.

Microsoft Stream vs. YouTube: What’s the Best Place to Watch Videos?

If you like to watch a lot of video content, you certainly aren’t alone. People spend billions of hours every day watching streaming video. While YouTube is one of the biggest names in the streaming video world, it isn’t the only option out there. There are some competitors popping up, like Microsoft Stream.

How does Microsoft Stream compare to YouTube? Is it a viable option? If you’re not sure where you should be watching video content, these are some of the things that you’ll want to consider.

YouTube Is More Popular

No streaming site can compare to YouTube in popularity right now, which means they are the best place to go if you’re trying to create your own video content. When you’re on YouTube, you’re in the place where people are searching for video content.

Of course, there are some downsides to YouTube’s popularity. Since there are so many videos on YouTube, the videos that you make could be lost in the shuffle. Since there is less content on Stream, it’s possible that the videos you share there will have the chance to stand out.

YouTube Has More Content

The variety of content on YouTube is impressive. You can find videos on absolutely anything, from cooking to video games to beauty products to politics. Because people have been making videos for YouTube for years, there is a huge library of content for you to pore through.

Since Microsoft Stream is younger than YouTube, the content library isn’t really comparable. You can definitely find different types of content on Stream, but the library isn’t as robust as the YouTube library is.

Microsoft Stream Has An Excellent User Interface

YouTube has gone through a lot of changes over the years, and not all of those changes have been a hit. There are some people that are particularly frustrated by YouTube’s user interface. Some people find that YouTube is difficult to use and clunky at times.

If you’ve had these kinds of problems with YouTube in the past, then you might want to set aside some time to look at Stream. A lot of people have praised its user interface, and many people say that it is very easy to use. If you don’t have experience with it, you should try it out and see what you think. You might find that this interface is exactly what you’ve been looking for.

If You Use Stream, You May Have To Start Over

If you’ve been using YouTube for years, then it’s likely that you already have a long list of subscriptions. You probably have plenty of videos you’ve liked, and there’s a good chance that YouTube is able to offer you recommendations that actually appeal to you.

If you start using Stream instead of YouTube, you’re going to lose that. You won’t have a list of subscriptions anymore, and the recommendations might not be on target at first. It might be harder for you to find content that you actually like.

Of course, there is no reason to abandon YouTube when you use Stream. It will take some time to find content that you love on Stream, but you can keep using YouTube the entire time. If you take that approach, then you shouldn’t have to give up everything.

Now that you have a better understanding of what both Microsoft Stream and YouTube have to offer, you can decide which of these platforms you’d like to use. Of course, there’s no reason to limit yourself to watching video on a single platform. You have other options too. If you desire, you can watch videos on both platforms.

10 Things You Should Consider Before An Office 365 Deployment

If you’re currently planning an Office 365 deployment, there are a few things you’re going to want to think about. You should make sure you keep all of these things in mind so that you can deploy this software without experiencing any significant issues. Consider these things if you’re evaluating your readiness.

1. Take A Closer Look At Your Environment And Your Needs Before You Get Started

Before you start preparing for deployment, you’re going to want to evaluate both your environment and your needs. It will be a lot easier for you to find the best approach if you have more awareness of the environment you’ll be working in.

2. Remove Existing Versions Of Office Before You Upgrade

Prior to your upgrade, you’re going to want to make sure that all existing versions of Office are removed from your computers. If you don’t uninstall old versions of Office ahead of time, it could slow down the deployment process.

3. Use A Readiness Toolkit To Make Sure You’re Prepared For Deployment

It’s smart to make sure that you’re ready for deployment and everything that it entails. An easy way to check this is to use a readiness toolkit. The right toolkit will help you to determine whether or not you’re fully prepared with deployment. If you’re not ready, it will let you know what you need to be doing.

4. Make Sure You Have Access To A Reliable Deployment Tool

It’s likely that you’re going to be using a deployment tool for this upgrade. You’ll want to make sure you can rely on the tool that you’re using. You won’t want anything to go wrong during the process.

5. Check Out Your Configuration Options

You don’t necessarily want to stick with the default configuration options. Instead, you’ll want to explore these options and change them as needed. You may want to alter some of the settings.

6. Consider Deploying From The Cloud

You have a number of deployment options available to you. One option you’re going to want to think about is deploying from the cloud. Doing this is a lot easier than you might think; it’s actually one of the best deployment methods available.

7. Communicate Your Plans For Deployment

You’ll want to make sure everyone in your workplace is on the same page when it comes to deployment. You’ll want to have clear plans, and you’ll want to communicate those plans ahead of time so that no one is caught off guard.

8. Seek Advice From People That Have Been Through This Process Before

It’s likely that you have colleagues that have already been through the deployment process. You should reach out to them and see if they can give you any advice. You might find their feedback to be very helpful.

9. Decide How You Want To Manage Updates

It’s likely that you’ll have to install some updates after Office is deployed. It’s smart to think about how you want to manage that. Find an efficient way to handle updates.

10. Be Sure That You Have A Clear Deployment Plan In Place Before You Get Started

If you haven’t planned your deployment out, the process could wind up being a complete disaster. Think things through and come up with a solid plan before you start the deployment process. You’ll want to be confident that you’re ready for this.

As you can see, there are a lot of things you need to consider for an Office 365 deployment. This isn’t something that you’ll want to take lightly. Think things over and do everything you can  to put a solid plan in place to help you achieve a successful install.

Microsoft 365 Vs. Office 365: What’s The Best Option For You?

If you’re trying to decide what sort of software you should be using in your office, you’ll definitely want to ask yourself some questions. It’s a smart idea to compare options so that you can make the best possible choice. Look at Microsoft 365 vs Office 365 and decide which suite of programs you would like to use.

How Are You Going To Be Using These Programs?

Before you can find the right software to use, you’re going to want to think about what your needs are. You should consider how you are going to be interacting with these programs. You should aim to find software that can deliver what you need.

It’s wise to look at both office suites to see how well they align with your needs. You may find that one collection of software is a better fit for you than some of your other options.

What Will These Program Suites Cost You?

You’ll definitely want to look into what you’ll be spending on software. You probably have a budget in mind, and you’ll want to make sure you can stay within the budget that you’ve set. When you’re considering costs, you’ll want to be sure you’re looking at the full picture. Figure out exactly how much you’ll have to spend in order to get everything that you need.

You don’t necessarily have to pick the cheapest option available to you, but you should try to make sure that the option you’ve selected is affordable for you. Don’t spend money you don’t have in order to get the software you need.

Which Suite Of Programs Is Easier To Use?

It’s a wise idea to think about things like ease of use when you’re looking at software. After all, if a collection of software is difficult to use, it will take people longer to complete basic tasks. This can definitely lower your overall productivity.

You should try to find software that you’re familiar with, and you should make sure that your employees will be able to learn how to use these programs without any issues. You should try to find software that won’t be a source of stress for you.

Which Suite Has Software That You’re Familiar With?

If you already know a program very well, then you’ll want to pick a suite that will allow you to keep using that program. It can take a long time to get comfortable with a piece of software. If you’re not familiar with any of the programs in a suite, then you might not be happy with that suite in the long run.

It’s a good idea to evaluate suites and see exactly what they are offering you. If a suite has a lot of software that you’ve used before, then that suite is probably going to be a good fit for you.

What Are The Admin Options Like?

As the administrator of an office suite, you’ll have a lot of options that will allow you to manage your office in a more efficient way. You should check out the admin options of both office suites to see what you think.

You’ll be using the admin options all of the time, so you’re going to want to make sure that these options will meet your needs. This is definitely a feature that you’ll want to spend some time comparing.

What’s the best option for you? You’ll have to ask yourself some questions and look at Microsoft 365 vs. Office 365 before you make any decisions. If you carefully evaluate all of your choices, you’ll know that you made the right decision for your business.

Learning How to Query SharePoint From Excel

office

Excel is a versatile program that can be used in many different ways. Even if you use Excel on a regular basis, there is probably a lot about it that you don’t know. If you take the time to learn more about Excel functions, you’ll be able to get much more out of Excel. If you’re interested in learning how to query SharePoint from Excel, you should familiarize yourself with Power Query.

Power Query, also known as Get & Transform in Excel 2016, is an add-in tool that allows connections to additional data sources.

Read Tutorials

There are step-by-step tutorials that will explain exactly how to carry out tasks like this in Excel. These tutorials can be very in-depth, and a lot of these tutorials break things down in an efficient way. You can learn a great deal when you go through these tutorials and follow each step as it’s described.

You can definitely find tutorials that are focused on querying SharePoint, and there are other tutorials that you’ll want to check out as well. If you look for tutorials every once in a while, you’ll be able to master Excel functions that you never used before. Microsoft also has a Getting Started Guide that shows this function in action.

Look For Video Guides

Sometimes, it’s easier to figure out how to do things when you can see someone else do it. You should try to find video guides that will show people carrying out tasks like this in Excel. Most of the best guides out there won’t rush through the steps; the videos will go over things slowly so that you’ll have time to learn.

Not everyone learns in the same way, and it’s important to recognize which learning methods look best for you. If you think that you learn more effectively when you see something in a video, then you’re going to want to look for videos that will teach you the things that you want to know.

Take an Excel Class

If you want to learn a great deal about Excel, the best thing you can do is sign up for some sort of Excel course. There are a lot of different courses out there, and you will definitely be able to find a course that will be able to teach you about Excel and Sharepoint.

There are numerous benefits to signing up for some sort of Excel course. Taking a course like this will allow you to learn from a qualified instructor. You’ll have the chance to ask questions and clarify anything that you don’t understand. In many cases, you can receive certifications after completing these classes, which can help you to get ahead in your career.

If you feel like you don’t have the time for a class, you should know that there are actually tons of options out there. There are short-term classes and longer classes. You can take a class online or in an actual classroom. You should be able to find a learning method that works well for you.

Experiment And See What You Can Figure Out

Sometimes, experimenting with Excel can lead to new discoveries. While you shouldn’t experiment too much when you’re working on important projects, you should spend some time looking at Excel’s features to see what you can learn.

Hands-on experience is a fantastic way to learn. If you try to do new things in Excel, you’ll be able to learn quite a bit. You might make some mistakes, but you’ll also make some discoveries.

If you’d like to learn how to query SharePoint from Excel, you will definitely want to try out some of these tips. There’s a lot to learn about Excel. If you take the time to master Excel, you’ll be able to get everything you can out of this program.

What is the Common Data Service Used in Apps?

Common Data Service or CDS is a storage space that enables a user to manage and securely store data that’s used by multiple applications or programs. The data held in the Common Data Services for Apps is stored within multiple entities. An entity is a combination of records that are used to hold data in the same way a table stores data in a database. CDS is made up of a primary set of entities that hold the most fundamental data, but a user can also create secondary entities that are specific to their needs and add data into them using Power Query. App developers use PowerApps to create more functional apps using this data.

Why Use Common Data Service for Apps?

Primary and custom entities in the Common Data Service offer a cloud-based and secure storage solution for both user and company data. Entities are created to promote a business-focused meaning for your company’s data that is needed by multiple programs. If you are uncertain on whether entities can work for you, here are some benefits for your consideration:

  • Productivity tools – Entities come built-in with add-ins from Microsoft Excel to promote accessibility and productivity.
  • Validation and logic – You can define business process flows, workflows, business rules and calculated field to ensure quality of data and enhance business processes.
  • Rich metadata – Multiple data types and their distinct relationships are managed better within PowerApps.
  • Access your Dynamics 365 data  – Data from a user’s Dynamics 365 apps is also held in the CDS for apps allowing quick creation of applications which use your Dynamics 365 data. A user can also extend their applications with the help of PowerApps.
  • Easy to secure  – Data is safe and secure. Only authorized users can gain access to the data in the CDS. A special security model known as role-based security is employed to control access to entities different users in a company.
  • Easy to manage – Both data and metadata are stored in the cloud. A user does not have to be concerned about how the data is stored at any given time.

Dynamics 365 and The CDS for Apps

Dynamics 365 apps like Dynamics 365 for Talent, Service or Sales make use of CDS for apps to secure and store data used by the apps. This enables a user to create quality apps using PowerApps and the CDS for Apps together with your company data without any need for integration. You can essentially:

  • Reuse skills across PowerApps and Dynamics 365 -Users who are already have specific skills in Dynamics 365 or PowerApps can now employ those skills in the CDS for apps platform. Users can therefore easily and conveniently create charts, forms, entities etc. which are now similar across all apps.
  • Manage reusable business rules and logic – Business logic and rules already set in your Dynamics 365 entities are used in PowerApps to promote consistency of data regardless of how users access data within apps.
  • Build Apps against your 365 Data – You can easily and quickly create apps using company data within PowerApps or with the help of Pro Developer SDK.

Integrating Data into The CDS for Apps

Creating an application in most cases involves using data from multiple sources. Integrating data from different sources into a common storage place facilitates easier app building. On top of this, only a single set of logic and rules are required to operate and maintain the data. The CDS for Apps allows data to be brought together in one place where it can be used in Power BI, Flow and PowerApps together with additional data in Dynamics 365 apps. Here are some data features of the Common Data Service for Apps:

  • Easy data import and export – You can use CSV and Excel files to import and export data to and from the CDS for apps.
  • Import and transform data using Power Query -You can transform data during import using Power Query especially where data is coming from multiple online sources.
  • Scheduled integration with other systems – Data stored in another app can be frequently synchronized with the data in the CDS for apps to enable you to use data in other apps in PowerApps.

Interacting with Entities

Once you have created an app, you can make use of both primary and custom entities. The Common Data Service for apps is designed in strict conformity with industrial standards to capture the most common scenarios and concepts within a company.

You can improve functionality of standard entities by creating one or many custom entities to hold data that is unique to your company.

Developer Capabilities

On top of all the features available via PowerApps, CDS for apps also has features that developers can use to access data and metadata to create business rules, logic and entities.

**Image created and copyrighted by Microsoft.

Getting Started With AI In Office 365

As personal computing continues to draw on previous technical enhancements, we are now beginning to see those previous enhancements come together to amalgamate and work together in the early stages of meaningful AI.  AI for those who are unfamiliar with the acronym is short for Artificial intelligence, meaning that computer-related systems are capable of performing tasks that usually require human thought intervention to complete various tasks.  You can be forgiven for not being overly excited by this statement as the term Artificial Intelligence has been well overused in a range of less than exciting areas.

That said, Microsoft is now working on the front foot and putting real advantages using AI into their systems to make tasks much more intuitive to our needs while reducing our need to assist in the completion of these tasks.

One Simple Example Of Microsofts Usability In Microsoft Office 365

If you use the Microsoft suite of applications you would be familiar with Cortana, Outlook Calendar, Google Maps and Google Location.  The AI platform is now integrating these applications so that they can communicate and share information with each other to be able to base decisions of its combined system knowledge and communicate its final decision making to you.

Using the above applications is Microsoft’s Time To Go which is still under development and being refined.  Consider for a moment that you are a sales executive charged with visiting clients at preset appointments.  The way that Time To Go is being developed would allow the below scenario.

The AI app would scan your Outlook calendar to see what appointments were upcoming.  Once it recognizes an appointment it would get the date, time and address of the appointment.  The system would then check to see where your current location is and will begin to scan the possible transport routes and public transport options available to it.  It will look at the best route to have you arrive at the first transport stop in time to catch the bus or train to be in time for the meeting,  From there it will backtrack to determine the best time for you to leave to make the appointment on time.

MS maps have the ability to search the travel plans laid to see if there were any roadworks, accidents other any other holdups in maps that would impede your arriving on time.  This information is then delivered back to Cortana who will advise you when it is time to leave for your appointment, the transport routes that you will be taking, any delays to be expected and your arrival time at your destination.  If you prefer to take your own vehicle it will perform the same tasks, however, with the flexibility of driving the system would reroute you past any slow traffic areas and will alter your route to again allow you to arrive in time.  It can also print or message you with the directions.

The above is just one example of applications such as Cortana using the data that is now readily available to it to take actions, make decisions and deliver all of this to you.  While you may not be overly excited by this because let us face it we have been used to getting to destinations on our own for a long time.  The breakthrough is that if it can perform this simple function (and trust me, in a year or millions, will be relying on this technology to plan their days and travel plans) we have to consider what other applications will be able to communicate with each other to reduce or preferably remove us from requiring any input in the decision making.

Cortana is already in use as one of Microsoft‘s AI applications with the ability to take your spoken commands and act upon them.  With this next level of understanding and due to the growth of integration between each of Micro Softs applications only creativity is slowing the ongoing development of the continued growth the use of AI in our everyday work lives.

So, what information is available to Cortana as it reviews our daily activities and the manner and depth in which we use the MS range of products?

How will it be able to interpret that lasted Excel dashboard results, can it begin to send out low-level inquiries to staff with anomalies found in performance areas from sales reports?  Can it document ongoing performance issues that it finds with individuals, alert them by email and update their HR records all without your needing to be involved except receiving a report on Cortana’s actions?

Companies are still really on the starting edge of what life will look like once they begin to create more sophisticated interactions?

AI is now becoming an everyday reality and I for one am ready to embrace it as it grows and becomes our new reality.

 

 

Office 365 Migrations 101

Office 365 Migrations

Part of Office 365 is Exchange Online which provides a cloud-based messaging solution. This article will discuss some of the important factors that you need to know so that you can plan a migration strategy for your client. There are many ways to migrate data from Office 365 Exchange Online to on-premises email organizations. One of the questions that many people have when planning any type of Office 365 Migrations to Exchange Online is how to optimize migration velocity and improve the data migration’s performance.

There will be many factors that will come into play when determining a migration path and how to highlight the important feature of upfront planning. To do this you will need to evaluate and analyze the following paragraphs. You will need this so that you can put together a deployment plan and migration strategy.

SIZE

The first deciding factor will be the size. You will want to know the size of the mailboxes and the number of mailboxes as well. You are able to migrate using a PST type of import/export, but this would probably not be logical for anything besides a few mailboxes. The size will definitely impact migration timetables and this, in turn, will impact coexistence requirements.

COEXISTENCE

You need to determine during the migration process what level of coexistence you require. For example, if your entire migration will take place on the weekend then the deciding factor should be quite simple. However, there are times that during the migration you will have a specific amount of time where you need to coexist. The customer’s expectations and desires for whatever coexistence period will definitely impact the strategy.

PROVISIONING

You need to ask yourself how you plan to provision all of your user accounts. Are you planning to provision with an import or by leveraging a synchronization tool? Is your organization small enough so that you can manually plan and create additional new accounts? These are a few very important questions that you need to determine about provisioning.

MIGRATION SOURCE

One thing that can have a big impact on your Office 365 Migrations plan is what you are migrating from. Is the source IMAP, Exchange, or another email solution? Will you need to migrate calendar contacts and information? It is well-known that a migration source can greatly impact the ease or the difficulty of how these items can be migrated.

IDENTITY MANAGEMENT

It is important to determine your approach to identity management. Will it be a single sign-on type of requirement? Will the identities connect to an on-premise identity source or will they exist in a cloud? Once you have gathered all of the above decision factors then your next step will be to come up with a migration strategy. You want to utilize these decision factors so that you can determine which method is best suited for all of your customers.

Utilizing the Office 365 Migrations deployment will allow you to migrate user mailbox content from a source email type system to Office 365. Cutover Migration is when you do all of this at one time. Using a Cutover migration is recommended when you use a current on-premise exchange organization such as Exchange Server 2016, Microsoft Exchange Server 2013, Microsoft Exchange Server 2010, Microsoft Exchange Server 2007, and Microsoft Exchange Server 2003. It is also something that you would use when there are fewer than 2000 mailboxes.

CONSIDERATIONS

It requires careful planning to set up an email cutover migration. Before you start, there are a few things that you should consider:
– You will be able to move all of your email organizations to Office 365 within a few days. You then will be able to manage all of the user accounts in Office 365.
– You can migrate a maximum of 2000 mailboxes to Office 365 when you use a cutover Exchange Migration. However, it should be noted that the recommendation is to only migrate 150 mailboxes at a time.
– The primary domain name that will be used for the on-premise Exchange organization needs to be verified as a domain that is owned by your Office 365 organization.
– Once the migration is finished, every on-premise Exchange mailbox user will now be a new user in Office 365.

After your Office 365 organizations and on-premises are set up for the cutover migration, it is important to know that your users could be impacted by host set-up tasks. You need to make certain that all desktop computers are set-up for Office 365 and that they are updated. This will allow a user to utilize local user credentials so that they can sign-in to Office 365 from a desktop application.

A user who has permission for application installs can set-up updates on their own desktop. On the other hand, an update can always be installed for any user by the administrator. Once the updates are completed a user will be able to send emails from Outlook 2007, Outlook 2010, or Outlook 2013. There may be a potential delay in some of the email routing until the MX record is changed.

CUTOVER MIGRATION

At this point in the article, you may be wondering how exactly cutover migration works. The following 9 points will explain this unique process:

  1. An administrator will communicate any upcoming changes to the users and will verify domain ownership with a domain registrar.
  2. An administrator will prepare the servers for cutover migration.
  3. An administrator will create a migration endpoint which is a matter of connecting Office 365 to an on-premise email system.
  4. An administrator will migrate the mailboxes and afterward verify the migration.
  5. An administrator will provide Office 365 licenses to all of the users.
  6. An administrator will configure the domain so that routing email can be sent directly to Office 365.
  7. An administrator will confirm that the routing has changed. He will then delete the cutover migration patch.
  8. An administrator will complete all post-migration tasks in Office 365.
  9. An administrator will send a welcome letter to all of the users and let them know how they can sign-in to their new mailboxes

SharePoint Design Tips

A SharePoint team site is something that effectively makes it easy to do everything from share ideas, synchronize content, and work in a much more collaborative way with all of the team members in your organization. Because of this, it can be a very powerful addition to your business and it can really help churn out better output via a team. Below, we will be going over some key SharePoint design tips that you will want to implement in order to get the most out of it.

Top SharePoint Design Tips:

1. Structure your SharePoint Design Optimally

One of the most important things involved with your SharePoint site is its design. When you are first drafting out your site and it’s content, you will want to consider everything from how you are going to structure each level of the site and more. You want your site to have a clear hierarchy in order to effectively find and access information easier and faster.

2. Optimize Your Site’s Navigation.

You will want to be sure to focus on optimizing your site’s navigation as well as possible. You can do everything from removing and/or editing the links in the top navigation bar in order to effectively customize how the site allows users to navigate. Having optimal navigation can really alter the efficiency of your site. You want all of the users of the site to know and understand where everything is to reduce redundancy and inefficiency.

3. Consider Mobile.

Another important thing to do while you are focusing on the overall design is considered mobile device usage. You want to really look for mobile-friendly design layouts to achieve better responsiveness and mobile friendliness which can help your users navigate with their mobile devices better and more effectively. This is one of the main benefits of a SharePoint site. Your entire team will be able to access the site from anywhere and any device they want to. That means that your team members will be able to view the site on the different devices that they choose to use which can really help boost the level of productivity and efficiency throughout your organization because you are making it easier to communicate. Thus, you need to optimize your site to be friendly across all mobile devices regardless of screen size. In order to do this, you should have your menu/navigation bar be well optimized for mobile device usage as well as having your site utilize device channels which will automatically help style your content to be optimized to fit for various sized devices.

4. Consider Images.

When you are looking to design your site, you should place an emphasis and a focus on the images that you are implementing into your site. Images are much better at communicating things than simple text because a majority of people are visual learners and a simple picture can dictate something that would require a significant amount of text to do the same with. Thus, you want to look to include certain images on your homepage which can not only provide a good lock to your site, but it can even help to boost user engagement and on-page times.

5. Include Tips.

Another important thing that you should focus on doing is including a small tip section which your team members will be able to use in order to effectively figure out how to best navigate and use the site itself. You will be able to include tips such as how to use the site, how to keep everything properly organized, and even telling them where everything is going to be placed on the site in the future. This will help everyone get familiar with the site as quickly and easily as possible.

6. Be Willing To Change.

With your site, you might notice that certain things aren’t working as well as they could be. You should be willing to be flexible and change your site on an as-needed basis. You will want to put in place some sort of feedback system which will allow you to get feedback from your actual team members and users. This alone will allow you to effectively make the changes that need to be made and optimize your site to improve its function.

Overall, there are plenty of benefits that a SharePoint site can offer your entire organization. By implementing SharePoint design into your organization, you can boost everything from engagement to communication and collaboration.